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Advice Line | Bob Lewis » Testing for PC competence

July 17, 2006 | Comments: (0)

Testing for PC competence

Dear Bob ...

Recently I interviewed a candidate that had potential. We hired him on a conditional basis. I threw a few tasks his way so that he could get an understanding of what we do and how we do it. I soon discovered his PC skills are almost nonexistent.

Our department moved to storing almost all of our work on the company network some years ago and his lack of PC skills makes it very difficult to even determine if he understands other aspects of the job. What I need is a test of common PC skills that I could give to future candidates. Simple stuff like creating network folders, searching the network for the files from a specific project, switching between the default printer and another network printer, etc. I don't expect them to be able to assemble various Word and Excel files into a single coherent Acrobat file but it would be nice.

Do you have any experience in tests for what I assumed were common PC skills? Everything I found on Google were associated with certification tests and specific to one program, i.e. Oracle, SAP, network administration, programming, etc.

Which also brings up the question of what PC skills employers should expect a potential candidate to have when they are hired.

- Testy

Dear Testy ...

I don't know of such a test, but I imagine it must exist. But I don't know that it's worth the time you'd spend searching for it. I figure an hour of brainstorming would be excessive for figuring out what you want someone to be able to do, and to turn that into a set of instructions any applicant could take to a PC standing in a test cubicle. For example:

1. Create an MS Word document in a new folder called "WhyHireMe." Use the standard template called "CompanyStdTemplate." The document should contain three major subjects, each using the Heading 1 style; called "Work Habits," "Learning Style," and "Management Skills." In each section, list at least three bullet points that fit the subject. The document should be given a running header called "Why You Should Hire Me" and a running footer that displays the page number. Store the file under the name "BasicPersonalFacts," and print it using the network printer called "ApplicantPrinter."

2. Create an Excel spreadsheet that lays out your expectations for salary, benefits, and annual bonus over the first five years of your career here. Store it under the name ...

And so on. With instructions like these, no applicant can fake the skills but any applicant possessing them can breeze through the test in no time at all.

I imagine it would be fun to create the test, too.

Different employers expect different levels of PC competence. What should they expect? That, sadly, is too-often an entirely different question. I figure that for anyone who works at a desk, these are the basic tools of the trade. Those who haven't had the opportunity to learn them deserve sympathy. Those who have had the opportunity but refused to do so deserve to find work anyplace except where you and I work, just as a carpenter who refuses to learn to use a compound mitre saw isn't one I'd want on my construction site.

- Bob

Posted by Bob Lewis on July 17, 2006 08:19 PM


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Excellent advice. I work for a county planning agency, and back in the pre-PC days we conducted a couple of "assessment center" evaluations, which were all-day affairs where job applicants went through a series of in-office exercises that simulated the real work tasks they'd have to undertake if hired. They were laborious things for us, the evaluators, to plan and carry out, but we never selected an inept employee when using this process. In contrast, we've been cursed with numerous clunkers selected through the traditional written exam-oral interview process.

A practical evaluation needn't be an all-day affair; I've also sat on interview panels where essential map-reading and interpretation skills were tested on the spot with a short task given during the interview. There's no reason why basic computer skills couldn't be tested in the same way, as you've suggested.

Posted by: Greg Mohr at July 19, 2006 11:20 AM

Real behavioral interviewing. What a novel idea! Ask the person to do a simplified version of the responsibilities you are hiring for. This sure beats the approach that goes under the name of "behavioral interviewing" of asking people to self-report their accomplishments and activities. "Don't tell me. Show me." I've used this approach with quite good results. As you implicitly showed, the interviewer's preparation for the interview is key. You have to do a first class job of setting up the problems that you want the interviewee to solve so that you are testing the things you intended to test.

Posted by: Archie at July 19, 2006 11:39 AM

I would suggest to look for this type of test at a community college. Inquire with the instructors at the CS department. Probably with an instructor that teaches computer applications or intro to computer software or OS classes. Also, temp agencies probably have basic computer competency tests although I'm not sure if they would share them but it may be worth a shot.

Posted by: John Dorman at July 19, 2006 12:06 PM

I have 18+ years of PC skills and can't get an interview. This young pup doesnt know how to turn on a PC and he gets hired (albeit conditionally).

Sheesh!

Posted by: L.T. at July 19, 2006 12:09 PM

Take a look at the International Computer Driving Licence (ICDL). It is intended to address exactly this need.

Posted by: R T at July 20, 2006 03:52 PM

Several years ago I developed some tests similar to what you describe:

1) a Word test / typing speed test: I print a paragraph that describes our products and lists several tasks. I also warn the candidates in advance that they are being timed. I tell them the benchmark (depends on the job). The tasks are simple – change the font, number a list of four products, spell check, save the file to a specific location, etc.

2) an Excel test. This one has more steps, all “basic”: copy/paste, cut/paste, sort, insert, number, sum, save, etc.

These tests quickly expose those who lie or “fluff”. Some candidates tell me they are not proficient; if not critical to the job (otherwise, end of interview) I help them with the test, set the benchmark differently, etc.

The tests let me observe how the individual responds to stress and how he or she responds to a new task. Do they stare blindly, search frantically, make up excuses, sweat profusely, or ask for instruction/help/teaching? If the test is very easy for them, how do they react / behave? Are they indignant, understanding of the process, boastful, etc?

I learn more in the 5-10 minutes I spend with them then the other interviewers do in 30-45 minute conversations.

PS. For our engineers, our engineering manager has developed a 1-2 hour CAD and logic test that is part of their interview process (if they pass my tests).

Posted by: Marc C at July 21, 2006 02:49 PM

Without knowing the business the recruiter is in, it is hard to answer this question:
Is it easier to teach the business, or the PC skills?

In most industries it is easier to teach basic PC skills to someone with a natural talent / understanding of the (non-IT) business.

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