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Advice Line | Bob Lewis » When you find you've joined a bureaucracy

August 30, 2006 | Comments: (0)

When you find you've joined a bureaucracy



Dear Bob ...

I believe that I am coming to a fork in the road regarding my career. Here is the situation. I work for a large multi-national Fortune 500 company. A few years ago our company reorganized IT, moving from a decentralized model to a centralized model. In the process, I was offered a position with the central IT organization despite working at an outlying facility. I was excited about the opportunity. Unfortunately, I have found that the central organization is bogged down in process and bureaucracy.

Activities that took 6 weeks now take 6 months. Micro-management is the norm and the answer to every question is "We need to schedule another meeting" with the explanation "We need to get everyone on board". What's worse is that the people at the central office reinforce each other, complimenting one another on the "progress" they've made by grinding software development and hardware acquisition to a halt. There is no concept of leadership and no true vision for where this is going. I feel like I have moved to the "dark side", a talented young IT padawan who has switched sides and now works for the emperor.

Criticism of the central IT organization is not taken well. If you do point out areas for improvement you are labeled as disloyal and a complainer. It is assumed that what you want is the decentralized model and that you are some sort of anarchist. When I point to problems with delivery times for services in the team I am in, I am grouped in with those that don't understand the big picture and are disloyal to the cause. I have held my tongue to a certain extent but don't know that I can do that much longer. The IT organization is corrupt from the top down so there isn't any hope of going to someone higher in the IT organization for help. Upper IT management is filled with "yes" men who say whatever will save their skin.

Opportunities exist that would put me back with the remote location. Unfortunately there are rumors of shutting down this location and moving the site to somewhere else in the country. Not wanting to relocate my family I thought that I was safe by taking a job with central IT. Now it seems as if my choices are bending my knee to the "evil empire" and biting my tongue, staying in my current position and being a solitary voice for improvement risking alienation or getting fired, or going back to the local IT group and potentially going down with the ship and facing relocation. Any thoughts?

- Am I a Sithy?

Dear Sithy ...

Two thoughts come to mind. The first is that in the entire history of our species, nobody has ever once been persuaded of anything by an outsider.

Okay, that's a slight exaggeration. I'm sure it has happened, just as poker players do fill an inside straight from time to time, and penny stocks sometimes do grow to huge multiples of their purchase prices.

I just wouldn't place my money on any of the above, and especially not on your chances of persuading anyone in central IT at the moment.

Conclusion: If you want to continue your career with this company, and want to have some influence, you first have to become an insider. Your first step down this path is to stop viewing central IT as "them" and start viewing everyone there as "we." The second is to do everything you can to understand the world from the perspective of central IT, and in particular of the CIO.

These folks aren't evil. Chances are good they aren't incompetent bowbs, either. They are, however, dealing with situations the best way they can, and you don't yet know what those situations are. Until you do, you'll be worse than just a voice in the wilderness. You'll be a source of irrelevant noise ... to the people you're trying to convince, that is.

You might not want to go down this road. It's treacherous; in particular, the risk of "going native" is high.

Which brings me to the second thought: If you don't like the way things are going, start looking. There's no lock on the door to prevent you from exiting under your own power.

I sure wouldn't recommend placing your hopes on the remote location. From what you say, that's a high-risk, low payoff play.

You're better off trying to fill an inside straight.

- Bob

Posted by Bob Lewis on August 30, 2006 07:06 AM


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Wow! That was harsh .. but well said.

My company has undergone the same transformation in the last few years as the pendulum swung towards the centralization position. This has also involved reassignments and relocations. Funny thing, even when the outsiders got here to the central location, there was still the mentality of "them" and "us". The sooner we can get over that, the sooner we get everyone pointed in the same direction.

So, I'll echo the response: either join in and help or leave, we don't need the noise".

I'll even add the other part of the reply. Folks in the remote locations are very good at doing what has to be done to keep the business running. This will sometimes result in undocumented code and other unsavory things. All in the name of expediency for a small location. Things are very different when you do for an entire corporation, when the scale and related costs are large and when a VP can hold up things for months if his people are not included. The environments are different.

You were invited to central for a reason. Make the most of it.

Posted by: Chris D at August 30, 2006 12:07 PM

"The first is that in the entire history of our species, nobody has ever once been persuaded of anything by an outsider."

Perhaps evolution took a turn in modern business. In my experience, all "insiders" at the same general level are the same - one opinion is as good as the next - democracy at its worst. There is no right, no wrong, only the best guess as to what the boss wants to hear. I challenge anyone sitting through endless consensus-building meetings to show otherwise. To execute a real change, you have to be an outsider, such as a new manager or consultant ;-)

Posted by: Edward Ingold at August 30, 2006 12:10 PM

Come to the dark side. Apprentice with us or perish. All the incentives in the Central IT group are paid to those who document their processes not to those who perform their duties. Each time you attempt to push an issue you are tampering with the paper trail, making the job more difficult to document. Bad documentation means bad raises for us.

And in all seriousness it looks like your gut is only going to stay ulcer-free under one of two conditions. Go native; preferrably the most native of all the natives to nab the promotions. Or find another job whether inside or outside the company. Staying put AND fighting the bureaucracy will only make you unhealthy, surly, bitter, and poorly paid.

Posted by: Darth Corner at August 30, 2006 12:11 PM

We have a centralized IT structure such as "Am I a Sithy?" describes.

What does part of our team do? Make reports on the metrics of how much delay thereis in meeting SLAs for hardware and software acquisition and deployment.

Someone else has meetings over how we can improve these metrics.

At least (as a contractor) it's steady pay.

L

Posted by: L.T. at August 30, 2006 12:54 PM

My own experience suggests that moving on to the next opportunity will yield you the best results.

The problem with attempting to become a member of the inner circle--particularly when you started as a person not only out of the circle, but located out of the headquarters office--is that it is such a difficult thing to do from inside the company unless you have a powerful mentor or sponsor. You stand a better chance going into a new environment, maybe in a smaller company in order to be the big fish in a smaller pond.

I'm sure there are lots of companies that would put the lie to my tale, but my own sense of it is that the newly hired employee from outside the company always has the advantage over the remote-office expert looking to move up. It's not right, but it is commonplace.

If you have reasons to stick with the company now employing you, do the smart thing: find someone above you who has lots of clout, and enlist them as your advocate and mentor.

Posted by: Rick Hamrick at August 30, 2006 12:55 PM

There's no way to know in maybe-Sithy's example if the issue is legitimate or just understandable pains in adapting to a new philosophy.

Assuming best-case scenario: things may sometimes take longer in a centralized, bureaucratic format as compared to a loose decentralized organiazation. At the same time, these processes may actually save time/cost on the back end (audits, support, bugs, etc.). Without us knowing how things ran in the decentralized organization, you may want to give the centralized philosophy a shot and see if your concerns are still valid or if its just the natural resistance to change.

Assuming the worst, the management self-congratulation could be the manifestation of "groupthink" -- where everyone loyally sticks to the company line, even if it doesn't make sense. I worked on one IT shop where they congratulated themselves on the number of projects and helpdesks completed -- not a single mention of benefits. When I asked what that metric actually measured in terms of worth, you could hear a pin drop. In group think, alternative ideas are threats, not constructive suggestions.

If your organization is the worst case example, run far, run fast, and get out of there as soon as you can find a better company to join. The groupthink is the established culture, and if you don't join in line, you'll be marginalized or removed from the culture.

May the force be with you.

Posted by: Mike at August 30, 2006 01:10 PM

Bob,

If Sithy's centralized IT organization is as disfunctional as he describes, I would imagine that the business is encountering a lot of issues with their IT support. An extremely bureaucratic IT organization will naturally be slower to respond to its business customers' demands, and have higher costs.

Depending on where Sithy sits in the organization, s/he could sit down with his/her business partner to see if the partner is experiencing any of the natural outcomes of bureaucracy. Alternatively, Sithy could promote Service Level Management as a means of measuring the efficiency of the company's IT processes.

- Been There, Done That

Posted by: Al Vyssotsky at August 30, 2006 01:33 PM

For a moment I thought "Sithy" was describing an organization I once worked for. I joked that they gave lessons in beaurocracy to the Pentagon. They were awful.

It is possible to get organizations like this to accept some change - I did, somehow - but it's very difficult. No one in the organization will thank you for it. The entire organization becomes one that lacks imagination and drive to succeed. They are almost dysfunctional. Somehow they 'survive'.

These places can also develop a toxic reputation in the industry. It taints those who work there; in some interviews I've had to explain why I worked at this particular company - it's reputation was so bad.

I agree with Mike: run!

Posted by: Carolyn Ann at August 31, 2006 06:41 AM

Wow, this sounds unbelivably familiar to me, HMMM...

My last job was at a large multi-national Fortune 500 company that was completely committed to establishing centralized IT. The difference is that unlike Sithy, I worked at a remote site. I got to see the groupthink and fantasy world that the coporate leaders lived in, while still being measured at how things were going at the remote site, even though the corprate policies and systems were the things causing the problems.

I took a hard look at things and thought about what I would do if the situation were reversed and I were working at corporate and not a remote site. I realized that yes, I really did believe that decentralized IT was what I preferred and that there was really great value not only in some of the systems in place at remote sites, but really in people working at the remote sites. After this realization it was a forgone conclusion that I needed to find something different. With the help of some advice Bob has given before on networking and other job hunting strategies, I found a job I really like. I've only been there a short time, but the job really feels right, and centralization of IT isn't an issue there either (I kind of changed up the job I'm doing too).

All I can say, Sithy, is that if you are from the company I left, leaving is really your best bet. I would love to tell you what company it is, but that wouldn't be right. If you just feel that your company might fit what I'm describing, though, I think its time for you to get out.

Posted by: JW at August 31, 2006 06:59 AM

Having just spent two days as an end user in meetings with a similar IT organization, let me just burst Bob's bubble with regards to the good intentions and competence of the centralized IT managers. My experience with centralized IT, particularly centralized IT managers, is that they consider adherence to standards and documentation to be the real work of their organization, not tools to be used to meet business customers' needs. If I hear the words, "educating the customer," one more time, I'm going to strangle the speaker. (I have an MS in Computer Science and have been responsible for development and maintenance of large mission-critical software systems; I don't need them to educate me.)

I once heard a great analogy to a water company. What do customers want? They want to turn on the tap and get water at the expected temperature and pressure. They don't care about the pumping stations, the water mains, the pipes, the treatment plants, or the reservoir. A lot of centralized IT organizations think that their job is laying pipes, etc., not meeting customers' needs for water. So they reward their people for following processes and procedures, not for meeting customer needs, and when customers try to talk to them, all they want to talk about is how you, the customer, can also learn to work within the process. Guess what. I don't give a rat's a** about the pipes, all I care about is the water.

My advice is to Sithy is, "Get out now, while you still have a soul."

Posted by: CD at August 31, 2006 12:44 PM

I think your best words in this one are "...do everything you can to understand the world from the perspective of central IT, and in particular of the CIO." That is a pearl of wisdom for anyone! Do I remember something about walking in someone else shoes? Haha - It may not solve this persons problem, but it should at least help to understand it.

Posted by: Peter at September 1, 2006 04:33 AM

Repeat after me: "But that's the way we've always done it!"

Change must come from within, and Sithy, you are not within. Get within, or get out.

Posted by: Marley at September 1, 2006 02:57 PM

I did not notice that anyone mentioned the Next Step after centralization: outsourcing. On the one hand centralization makes it more practical - or makes it perceived as such. And on the other hand, it is very likely to increase user dissatisfaction, and outsourcing is the current answer when one must Do Something About IT.

Posted by: RH at September 11, 2006 11:42 AM

It's not about connecting technology,
it's about technology connecting people...

As one who is trying to make a difference from inside, pick your battles, but do look for what you want and will fulfill your personal and job goals. I'm convinced there's a better place outside the 'evil empire' of IT.

Posted by: Pamela Jane at September 12, 2006 06:21 PM

My last job was at a large multi-national Fortune 500 company that was completely committed to establishing centralized IT. The difference is that unlike Sithy, I worked at a remote site. I got to see the groupthink and fantasy world that the coporate leaders lived in, while still being measured at how things were going at the remote site, even though the corprate policies and systems were the things causing the problems.

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